Article I General
This corporation is organized exclusively for charitable, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
Article II Specific Purpose
The objectives of this nonprofit organization shall be:
To provide a forum for the exchange of information, ideas, and views of mutual interest to beekeepers.
To provide education on the practical aspects of beekeeping and to encourage the use of better and more productive methods.
To foster cooperation between members of the Association.
To promote understanding and cooperation between the association and the community with regard to beekeeping.
To promote the interests of the association membership, which relates to bees and beekeeping.
To promote the use of honey and honey products
Article III Membership/Dues
Anyone interested in beekeeping and/or in the beekeeping industry may join the association upon payment of the regular annual dues. The right to vote is limited to regular members having paid their annual dues, thus being members in good standing. Membership in the association is not required for attendance at meetings; however, only members in good standing may vote on any business of the association. All members of the Aiken Beekeepers Association shall be enrolled for membership of the SC Beekeepers Association at the time of initial local membership at renewal. individuals can decline.
Junior Membership: Nonvoting membership is available without cost to interested youths eighteen (18) years of age or younger.
Honorary Membership: The Association may have Honorary Members. Such membership may be conferred upon a person who has given distinguished service to the Association or beekeeping industry in the Aiken area, state of SC, or the nation. Honorary membership may be granted by the majority vote of the members present at any regular business meeting. An honorary Member is exempt from dues and has no voting rights.
Only members in good standing shall vote on Association business or may serve as officers of the Association or as a delegate, chairmen, or members of select committees.
At initial membership, the individual joining the association shall sign a form stating that he/she understands, agrees to abide by, and recognizes the Bylaws of the Aiken Beekeepers Association in its entirety.
The annual dues shall be set by the officers of the association and submitted to the membership for approval at the November meeting. Changes will become effective on the first of January next.
The annual dues shall be payable in advance to the Treasurer of the association and shall be due on January first of the year covered. All memberships expire on December thirty-first (31st) of each year. Any member of the Association who becomes delinquent in payment of dues shall be notified by the Treasurer and dropped from the roll of membership after the March meeting if such dues are not paid. A person who has been dropped from the roll of membership for nonpayment of dues may be restored to active membership in good standing by paying the current year’s dues. Dues for the SC Beekeepers Association will be payable at the same time as the local dues. Individuals have the right to decline.
Article IV Meeting of Members
There shall be monthly meetings of the Association every fourth Tuesday of the month. Meetings may be considered with special events, such as workshops, dinners, picnics, etc.
In addition to regularly scheduled meetings, special programs may be presented at different times during the year.
Members of the Association shall be notified by mail, or by any other means as appropriate, of the time and place of each meeting or special program.
Article V Board of Directors
Section I: General Powers
The affairs of the Corporation shall be managed by its Board of Directors. The Board of Directors shall have control of and be responsible for the management of the affairs and property of the Corporation.
Section II: Number, Tenure, Requirements, and Qualifications
The number of Directors shall be fixed from time to time by the Directors but shall consist of no less than five (5) nor more than eight (8) including the following officers: the President, the Vice-President, the Secretary, the Treasurer, and Past President.
The members of the Board of Directors shall, upon election, immediately enter upon the performance of their duties and shall continue in office until their successors shall be duly elected and qualified. All members of the Board of Directors and Advisory Council must be approved by a majority vote of the members present and voting. No vote on new members of the Board of Directors, or Advisory Council, shall be held unless a quorum of the Board of Directors is present as provided in Section 6 of this Article.
No two members of the Board of Directors related by blood or marriage/domestic partnership within the second degree of consanguinity or affinity may serve on the Board of Directors at the same time.
Each member of the Board of Directors shall be a member of the Corporation whose membership dues are paid in full and shall hold office for up to a four-year term as submitted by the nominations committee.
Newly elected members of the Board of Directors who have not served before shall serve initial one-year terms. At the conclusion of the initial one-year term, members of the Board of Directors may serve additional three-year terms. Their terms shall be staggered so that at the time of each annual meeting, the terms of approximately one-third (1/3) of all members of the Board of Directors shall expire.
Each member of the Board of Directors shall attend at least three (3) meetings of the Board per year.
Section III: Regular and Annual Meetings
An annual meeting of the Board of Directors shall be held at a time and day in the month of September of each calendar year and at a location designated by the Executive Committee of the Board of Directors. The Board of Directors may provide by resolution the time and place, for the holding of regular meetings of the Board. Notice of these meetings shall be sent to all members of the Board of Directors no less than ten (10) days, prior to the meeting date.
Section IV: Special Meetings
Special meetings of the Board of Directors may be called by or at the request of the President or any two members of the Board of Directors. The person or persons authorized to call special meetings of the Board of Directors may fix any location, as the place for holding any special meeting of the Board called by them.
Section V: Notice
Notice of any special meeting of the Board of Directors shall be given at least two (2) days in advance of the meeting by telephone, facsimile, or electronic methods or by written notice. Any Director may waive notice of any meeting. The attendance of a Director at any meeting shall constitute a waiver of notice of such meeting, except where a Director attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened. Neither the business to be transacted at nor the purpose of, any regular meeting of the Board of Directors need be specified in the notice or waiver of notice of such meeting unless specifically required by law or by these by-laws.
Section VI: Quorum
The presence, in the person of a majority of current members of the Board of Directors, shall be necessary at any meeting to constitute a quorum to transact business, but a lesser number shall have the power to adjourn to a specified later date without notice. The act of a majority of the members of the Board of Directors present at a meeting at which a quorum is present shall be the act of the Board of Directors unless the act of a greater number is required by law or by these by-laws.
Section VII: Forfeiture
Any member of the Board of Directors who fails to fulfill any of his or her requirements as set forth in Section 2 of this Article by September 1st shall automatically forfeit his or her seat on the Board. The Secretary shall notify the Director in writing that his or her seat has been declared vacant, and the Board of Directors may forthwith immediately proceed to fill the vacancy. Members of the Board of Directors who are removed for failure to meet any or all of the requirements of Section 2 of this Article are not entitled to vote at the annual meeting and are not entitled to the procedure outlined in Section 14 of this Article in these by-laws.
Section VIII: Vacancies
Whenever any vacancy occurs in the Board of Directors it shall be filled without undue delay by a majority vote of the remaining members of the Board of Directors at a regular meeting. Vacancies may be created and filled according to specific methods approved by the Board of Directors.
Section IX: Compensation
Members of the Board of Directors shall not receive any compensation for their services as Directors.
Article VI Officers/Duties
Section I: Officers
The officers of the Association shall consist of a President, Vice President, Secretary, and Treasurer.
Section II: Election
The officers shall be elected by majority vote when a quorum of members is present at the November meeting and shall serve in that capacity beginning January 1st (first) of the next calendar year and for the following 24 (twenty-four) months.
Section III: President and Vice President
The President and Vice President may serve no more than two successive terms in their respective offices; however, they may be elected again after an interval of at least one term. The Secretary and Treasurer may be reelected without limitation, subject to their willingness to serve.
Section IV: Duties
The Vice President shall perform all duties of the President in his/her absence.
Section V: Vacancies
In case of a vacancy in the position of President, Vice President, Secretary, or Treasurer, the membership shall vote for a new officer to serve for the remainder of the term.
Section VI: Elections
Elections will be held each November with the President and Vice President elected one year and the Secretary and Treasurer elected the following year. This is to ensure that experienced officers are in office at all times.
Section I: President
The President has the prime responsibility for the Association and the direction of its activities. The President shall preside at all meetings of the Association using regular parliamentary procedure and Robert’s Rules of Order. The President shall appoint all special committees, including the Program Committee and shall perform such other duties as the Association may direct. The President shall be authorized to make deposits and disburse all monies, should the Treasurer be unable to perform these duties.
Section II: Vice President
The Vice President shall perform the duties of the President in his/her absence or upon the President’s request. The Vice President shall act as chairman of the Program Committee and shall be responsible for program content and arrangements.
Section III: Secretary
The Secretary shall record the minutes and proceedings of the Association at each meeting and event, file and preserve all its documents, attend to all correspondence of the Association, notify the members and general public of regular meetings and other activities, and attend to other duties that naturally pertain to the office. The Secretary shall be responsible for the completion and publication of the association newsletter.
Section IV: Treasurer
The Treasurer shall receive and disburse all monies of the Association in a timely manner and shall keep a complete and accurate record showing the receipts and disbursements.
Section V: Officers
The officers shall hold regular quarterly meetings to discuss business issues. A special meeting may be arranged as necessary.
Article VII Committees
A Program Committee, shall plan, coordinate, and make necessary arrangements for the regular meetings and other events of the association. The Vice President shall act as chairman of the committee. Committee members shall be appointed by the President. Members shall be reappointed annually and may serve more than one term.
A Nominating Committee consisting of three members of the Association shall be appointed by the President. The committee shall nominate and present a slate of officers to the members at the October meeting of the election year. Other names may be submitted from the members at that time.
Special committees will be appointed by the President as needed.
Article VIII: Corporate Staff
Article IX: Conflict of Interest and Compensation
Article X Indemnification
In no event shall the Aiken Beekeepers Association be liable for damages arising from activities of their members at events, educational programs, or other activities involving the general public. All representation is strictly done so independent of the Aiken Beekeepers Association. The Aiken Beekeepers Association hereby disclaims any responsibility and in no event shall the Association, its officers, or its members be held responsible or liable for any damages (including, without limitation, direct, indirect, or consequential damages) to person or property incurred by the general public in connection with the activities, events, or programs involving the individual beekeeper.
Article XI Books and Records
The corporation shall keep complete books and records of accounts and minutes of the proceedings of the Board of Directors. The organization's fiscal year is a calendar year.
Article XII Amendments
Adoption of Bylaws: 2021